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Charity Auctions

Charity Auction Event

12+ Insanely Useful Tips for Planning Your First Charity Auction and Maximizing Your Bids

A charity auction is a popular type of nonprofit fundraising event. During an auction, nonprofits raise money through taking bids for auction items and selling each item to the donor who places the highest bid.

Check out silent charity auctions as a way to fundraiser for your nonprofit.

Silent Auctions

With a silent auction, items are displayed on tables around the room for attendees to browse. Traditionally, guests place their bids on a sheet of paper next to the item, but with the introduction of mobile bidding software, the format is evolving.

Host a live auction to raise money for your organization.

Live Auctions

During a live auction, an auctioneer will be in charge of calling out auction items and running the bidding. Attendees place bids by shouting out amounts, raising bid paddles, or otherwise capturing the auctioneer’s attention.

Online auctions can help your nonprofit raise money from any bidder in any location.

Online Auctions

Online charity auctions are essentially digital silent auctions. Photos of the items are featured on an auction site for bidders to browse. Participants will have to register and submit their credit card information before they can place a bid.

Table of Contents

Preparing for a Charity Auction

Tip #2: Learn How Charity Auctions Work

  • Open The Bidding

    Once it's time for the auction to begin, open up the bidding. If hosting an online or mobile silent auction, bidding will open automatically. If hosting a live auction or paper silent auction, you'll have to announce open.

  • Begin at the Starting Bid

    Each item is assigned a starting bid amount, equivalent to about 30-50% of that item’s market value. The starting bid dictates the minimum amount that the first bidder can bid on the item.

  • Top Each Bid by the Minimum Raise

    Each item is also assigned a minimum raise amount around 10-15% of the market value. In order to place the new highest bid, each bidder must top the previous bid by at least the minimum raise.

  • Close Bidding

    Once it's time for the auction to end, bidding will be closed either automatically or manually, depending on the format of your auction. Whoever has placed the final, highest bid on each item is that item's winner.

  • Inform Winners of Guidelines

    By placing the bid, the winner has agreed to pay that amount and assumes full risk and responsibility for that item. Make sure to spell out the rules in your auction program so that bidders know what's expected.

Tip #3: Choose the Right Type of Charity Auction for Your Organization

Silent Auctions

Pros
  • Best for interacting with donors. Because silent auctions are more conducive to mingling, they’re the best type of auction for organizations to interact with donors in person.
  • Less hosted. Since an auctioneer won’t be running the bidding, a silent auction is a little less hosted. Guests will be able to socialize, bid, and eat as they please, giving them the power to choose their own experience.
  • More casual. While live auctions usually revolve around seated meals and table arrangements, silent auctions tend to be a little more casual. Their less formal nature makes them easy to incorporate into other events and ideal for family settings.
Cons
  • Lack of urgency. During silent auctions, attendees will have more time to bid. Being able to browse at a more leisurely pace and return to items again and again can reduce the urgency, and thereby, the incentive to bid.
  • Less hosted. Having a more loosely defined event structure can be a mixed blessing. While it gives guests more control over their experience, the actual auction will be less of a central focus, and you run the risk that bidding might fade into the background.
  • Complicated and expensive planning. Since it’s another type of in-person auction, silent auctions take almost as many logistics and expenses to plan out as live ones.

Live Auctions

Pros
  • More engaging. Because the auction is the central focus of the night and bidders are more actively participating, live auctions are the best type of event for engaging donors.
  • Friendly competition. Live auctions are the only type in which bidding isn’t anonymous, which adds a touch of friendly competition. Guests’ desire to beat out friends and peers on certain items can heighten the bidding spirit!
  • More urgent. With live auctions, people will be bidding and winning items on the spot. This urgent nature can be a huge motivator for bidding. When guests know they have only one chance at winning an item, they’ll bid and bid fast.
Cons
  • More structured. The live auction is the most structured. Since guests will essentially be participating in a live performance, they’ll have less control over their event experience.
  • No anonymity. Open bidding can be a double-edged sword. While some guests will turn bidding into a friendly competition, others might feel uncomfortable bidding against those they know.
  • Complicated and expensive planning. Live auction planning requires the organization of many logistics. The costs associated with all of these logistics can quickly turn the event into an expensive endeavor.

Online Charity Auctions

Pros
  • More cost-effective. With online auctions, you won’t be throwing a physical event. Since you won’t have to rent out a space, provide dining options, etc., you can cut event expenses significantly.
  • Lots of flexibility. Online auctions for nonprofits are the most flexible. An online event can run for much longer than a physical one, and people can participate at any time, from anywhere.
  • Seamless data collection. To host an online charity auction, your organization will set up an auction site through your event planning software. The software links up to your nonprofit CRM, making donor and payment data collection seamless.
Cons
  • No personal touch. Since the event will be happening in cyberspace, online auctions lack a personal touch. If you’re hosting the event as a chance to get to know your donors better, an online charity auction is probably not the way to go.
  • Fewer incentives. Because there’s no aspect of friendly competition or urgency with an online auction (most usually last 1-3 weeks), there are fewer incentives for people to bid.
  • Not a central focus. Online auctions for nonprofits run for a longer period of time and are less tangible to donors. Because it’s not a grand affair but something participants will do when they have time to spare, your auction can easily become an afterthought.

Tip #4: Select the Perfect Charity Auction Setting

A gala is a great setting for your next charity auction.

Galas

  • Why it’s perfect for auctions. Galas are large parties filled with many different types of entertainment and events. An auction can easily be incorporated into the program to provide organizations with an extra opportunity to fundraise.
  • Who it’s great for. Galas make particularly excellent auction settings for large organizations holding large-scale annual events. They’re generally catered to slightly older crowds in wealthier demographics.
Host your next charity auction in an art museum.

Art Museums

  • Why it’s perfect for auctions. With excellent lighting and rooms that are meant for displaying beautiful objects in all of their glory, art museums were practically built for auctions.
  • Who it’s great for. If you’re raising money for a museum or another art and culture based nonprofit, this is the setting for you. While an art museum will reflect your cause no matter what, it will be especially fitting if you happen to be hosting an art auction!

You can even use a school cafeteria or gymnasium for your next charity auction setting.

School Cafeteria or Gym

  • Why it’s perfect for auctions. School cafeterias and gyms are wide open spaces that provide plenty of room for displaying auction items. Plus, they usually cost little if anything to rent out!
  • Who it’s great for. As you could probably guess, cafeterias and gyms make excellent auction settings for K-12 schools and universities. These organizations are lucky enough to have a venue right on site.
A 5-course dinner is a charity auction that's sure to please all of your attendees.

 5-Course Dinner

  • Why it’s perfect for auctions. During live auctions, guests are usually placed at tables and arranged in a seating chart. The format of a live auction is perfectly conducive to a 5-course dinner setting.
  • Who it’s great for. Because they can be held practically anywhere, 5-course dinners can be great auction settings for organizations of all shapes and sizes. The atmosphere is up to you!
Host a golf tournament as your next charity auction.

 Golf Tournament

  • Why it’s perfect for auctions. Because they’re both leisurely in nature, golf tournaments and silent auctions pair well together. Attendees can go outside to enjoy the tees and browse items when they want to take a break from the heat.
  • Who it’s great for. Golf tournaments are the ideal auction setting for organizations with an athletic base. With a day on the course, you’re sure to meet your sports-loving supporters where they want to be.
An awards banquet or honors night is the perfect setting for your next charity auction.

Awards Banquet or Honors Night

  • Why they’re perfect for auctions. Awards banquets or honors nights are usually held in a venue with an auditorium. As live auctions are essentially live performances, this setting should be the perfect place for one.
  • Who it’s great for. Since these types of events vary in scope, they’re well suited to all types of organizations. Obviously, you’ll need to have occasion to host an awards banquet or honors night!

Planning a Charity Auction

Tip #5: Use Software

Benefits for Charity Auction Planning

Provide Donors with Convenience

Since it allows donors to access many facets of your event online, auction software makes participating in your auction more convenient.

When guests can quickly purchase tickets anytime and automate bidding with their phones, you’re sure to see a bigger turnout and more bids!

Streamline the Planning Process

Auction software can automate many tasks for you, making planning your auction a much simpler process.

Plus, since these activities are centralized, you won’t have to waste time transferring data or switching between platforms to consult various information sources.

Gain Deeper Insights

Software houses all event planning efforts under the same roof so they can talk to each other to provide your organization with a complete picture of your auction.

Robust reporting and analytics features can give you additional insights so you can keep honing your event until it’s the best it can be.

Benefits for Charity Auction Execution

Reach More Participants

With auction sites and mobile bidding, all bidding takes place online. That means that even donors who can’t make it to your auction can still participate.

Having more participants will naturally make your auction more profitable, since there will be more people to provide funding!

Simplify Logistics

Since many tasks are automated and they’re all run through the same platform, auction software can simplify your event execution, too.

In particular, mobile bidding takes care of most of the item checkout process (the most involved auction logistic if you’re using bid sheets).

Raise More Money

Auction software enables organizations to provide guests with additional donation avenues (for example, donation portals and fixed price items), helping them raise more money.

In fact, all of the benefits we’ve discussed in this section result in more profitable events!

See what BidPal's charity auction software can do for your nonprofit.

Check out the above event fundraising page Benton Academy made with BidPal’s solutions. On this page, their attendees could buy tickets, make donations, and learn more about the upcoming event.

Tip #6: Plan a Successful Charity Auction

Step 1 to Planning an In-Person Charity Auction: Set a Goal and Budget

Step 1: Set a Goal and Budget

All types of auctions have many components, and expenses can quickly add up.

You’ll need to set a clearly defined budget to make sure that the event doesn’t break the bank.

Additionally, you’ll want to decide on a fundraising goal.

This will help you determine how many items you need to auction off and at what amount you should set your starting bids.

Step 2 to Planning an In-Person Charity Auction: Recruit a Team

Step 2: Recruit a Team

Auctions require many hands, and you’ll need a dedicated and diverse team to help the event planning process run as smoothly as possible.

Not only will your organization need to form a team of staff to help oversee planning , but you’ll also need to recruit lots of volunteers to ensure that the event itself goes off without a hitch.

If you’re running an online charity auction, you can probably get away with a smaller team, but you’ll still need people to set up your auction site, solicit items, and market your event.

With a large, devoted team on your side to help with every step of the event, your auction is sure to see success!

Who You'll Need

Event Planning Team

The event planning team will consist of staff and/or volunteers who are in charge of most event-planning logistics, including booking the venue, organizing volunteers, marketing the event, and more.

Procurement Team

The procurement team has one job and one job only: to solicit auction items for the event. It can be made up of staff, volunteers, or both. All that matters is that each team member is comfortable asking for donations!

Volunteer Team

Your organization will need the help of many volunteers to pull off a successful auction. At the very least, you’ll need auction spotters or auction monitors and volunteers to help you run registration and checkout.

Step 3 to Planning an In-Person Charity Auction: Solicit Auction Items

Step 3: Solicit Auction Items

Of course, if you want to host an auction, you’ll need items to auction off!

Although the items you procure will depend largely on what donors are willing to give, it can be helpful to brainstorm about what items might appeal most to your donors.

If you’ve hosted an auction in the past, and you kept detailed records, you can look back on previous years to see which items were the most popular sellers.

If you’re hosting a live auction, you might also want to consider featuring consignment items, which are big ticket items that you only have to pay for if you sell.

Additionally, keep in mind that for online auctions, you’ll need to find items that appeal to people in all geographic locations and avoid items that are too large or heavy to ship.

Step 4 to Planning an In-Person Charity Auction: Pin Down a Date and Location

Step 4: Pin Down a Date and Location

About 9-6 months before your auction, you should pin down a date and location.

When deciding which venue to book and when, think about how many people will be attending, the ambiance of the event, and your supporters’ general availability.

Additionally, if you’re implementing mobile bidding, you should test out the wifi and cell reception to make sure the venue can accommodate your software.

For online auctions for nonprofits, you’ll need to shop for online charity auction software, which allows you to create an event site that supports online bidding.

Step 5 to Planning an In-Person Charity Auction: Find an Auctioneer or Emcee

Step 5: Find an Auctioneer or Emcee

Along with auction items, the auctioneer or emcee is the most important part of the auction.

Both of these figures are integral to the atmosphere and success of your auction, so choose wisely!

While you can probably get away with a volunteer emcee, you’ll definitely want to enlist the help of a professional auctioneer if you’re hosting a live auction.

Need help finding a great auctioneer? Check out: https://www.bidpal.com/fundraising-partners/

What's the Difference?

Emcee

The emcee gives the auction program, actively engages bidders with announcements, closes down item stations, and generally keeps the silent auction on track.

Auctioneer

The auctioneer will be the ringleader of your live auction. They’re the person who will run the program by introducing the items and scoping out the audience for bids.

Step 6 to Planning an In-Person Charity Auction: Promote the Event and Sell Tickets

Step 6: Promote the Event and Sell Tickets

Now that you know you have all of the essentials for hosting an auction, it’s time to start telling supporters about your event!

You’ll first want to compile a guest list. When thinking about who to invite, consider the size of the venue and who in your donor base has the capacity to bid on your auction items.

Then, start sending out invites! If you’re using event planning software, you can sell tickets online to provide supporters with more convenience.

Make sure to include the link to your online ticket page when you send out invites so that donors who want to attend can RSVP “yes”!

Step 7 to Planning an In-Person Charity Auction: Promote Auction Items

Step 7: Promote Auction Items

Giving guests a taste of your amazing auction items ahead of time is sure to get them hyped up about the event!

If you’re using auction software, you can set up an online auction site to serve as an auction catalog.

By featuring your catalog online, you can continuously update it as new information and items become available. You’ll also cut down on all of the fiscal and environmental costs associated with printing.

You can even open up online bidding to host an online charity auction solo or in conjunction with your live or silent auction.

What to Include in an Auction Catalog

Information About the Event

  • Event details and a short introduction to your organization.
  • The event schedule.
  • Where your organization is putting the proceeds.
  • Rules for bidding.
  • Sponsor advertising (if applicable).

Information About the Items

  • The name and number of each item featured.
  • A brief (but specific) description of each item.
  • The starting bid amount and market value of each item.
  • The minimum raise amount for each item.
  • High quality photos of each item (where applicable).
Step 8 to Planning an In-Person Charity Auction: Set Up the Auction

Step 8: Set Up the Auction

Congratulations! It’s now the day of the event and most of your planning is over.

The day of your auction, you and your volunteers will want to get to the venue well before the event starts to set up.

During this stage, make sure you also have volunteers appointed to each task and that everyone is clear on their responsibilities.

How to Set Up Your Auction

Silent Auctions

  • Lay out the tables around the venue in a way that promotes good traffic flow.
  • Create and place signs to help bidders navigate your display.
  • Set up auction item displays. To do so, group items by category and make sure each is visible by keeping them to one row per table.
  • Place table tents in front of each item detailing the lot number, description, any restrictions, retail value, starting bid, and minimum bid.
  • Set up a registration table and a checkout area with multiple queues.

Live Auctions

  • Double check your seating chart to ensure it accommodates all guests.
  • Arrange tables and chairs around the venue. Generate and set place cards.
  • Organize and place auction items so they’re ready to be displayed as the auctioneer introduces each one.
  • Set up and test the sound system. You’ll also need to set up a projector if you want to display images or information during the auction.
  • Set up a registration table and a checkout area with multiple queues.
Step 9 to Planning an In-Person Charity Auction: Execute your Auction!

Step 9: Execute Your Event!

Now that you’re all set up, it’s time to enjoy your event!

If you’re hosting an in-person auction, it will probably look a little something like this:

  1. Arrival. Guests start arriving and check-in at registration. Depending on the format of your auction, you’ll either distribute bid numbers or set them up with your mobile bidding platform.
  2. Bidding. It’s time to give guests what they came here for: bidding on your amazing items! If appropriate, now is also a good time to serve alcoholic beverages, as it tends to increase bidding. Of course, encourage guests to drink responsibly!
  3. Checkout and Pick-Up. The auction has come to a close. Direct winners to the checkout line so they can pay for and receive their items. If guests are using mobile bidding, the winners will automatically be charged. No waiting in line required!
  4. Acknowledgement. Before everyone leaves, make sure to thank your attendees for their support. Follow up with personal thank-yous after the event.

Once all the guests are gone, break down your setup, clean up the venue, and celebrate a job well done!

Step 10 to Planning an In-Person Charity Auction: Track Your Performance

Step 10: Track Your Performance

Your event might be over, but you’re not done quite yet!

It’s important to track your performance, especially if you’re going to make auctions a recurring staple of your fundraising events. 

The most robust auction and event planning software will allow you to generate a wide variety of reports that will give you detailed insights into your auction items and bidders.

Next year will be even better!

Questions to Evaluate Your Performance By

Did we have a good turnout?

Did we reach our fundraising goal?

Which items were the most popular?

Did any items not receive bids?

Who were the top bidders?

What could we do better next time?

Tip #7: Complete the Checklist

Find Great Auction Software

Auction software can help organizations improve their in-person auctions significantly, and it’s absolutely crucial for online auctions. Before you start planning, look into online charity auction software and choose a vendor whose product meets your needs.

Recruit a Team

Early on in the planning process, recruit staff and volunteers to make up your auction team. You’ll also want to hire an auctioneer if you’re hosting a live auction, an emcee if you’re hosting a silent auction, and an auction monitor to oversee the bidding if you’re hosting an online charity auction.

Procure Auction Items

You’ll have no way to fundraise at your auction if you don’t have items to auction off! All charity auctions need a range of amazing auction items to see fundraising success.

Put Together an Auction Catalog

Auction catalogs are great for creating hype around your items and will play a huge part in helping your organization promote the event. If using auction software, you can create an online catalog by setting up an auction site.

Decide on a Bidding Method

Both live and silent auctions can be run with various bidding methods. If hosting a silent auction, decide if you’ll use mobile bidding software so guests can bid from their phones or if you’ll use classic bid sheets. If hosting a live auction, determine how guests will grab the auctioneer’s attention (bid paddles are a popular option!).

Create Event Programs

Event programs give guests a schedule for the night and orient them with your event. If using mobile bidding software during a silent auction, all event information will be in the app, so no need to print anything!

Tip #8: Pick the Perfect Charity Auction Items

Items that do well tend to:

  • Fit into guests’ interests. As obvious as it may seem, for people to bid on your items, they genuinely have to want them. Items that fit into your supporters’ interests will naturally appeal to your guests.
  • Fall into guests’ price range. As much as somebody is dying to win an item, they simply won’t bid if they can’t afford to. In order to see fundraising success, your attendees must have the financial capacity to bid on the items you’re featuring.
  • Be rare. It’s the basic law of supply and demand. The rarer an item is, the more valuable it is. When you offer objects or experiences that your guests can’t find anywhere else, they’re sure to bid in fear of missing out!
Pick auction items from the travel and outdoors category.

Travel & Outdoors

  • Exotic getaway
  • Guided tour
  • Skiing trip
  • Hot air balloon ride
An arts, culture, or entertainment auction item is sure to please your attendees.

Arts, Culture, & Entertainment

  • Signed memorabilia
  • Walk-on role in a TV show
  • Award show passes
  • Art or music lessons
Auction off sports items like championship game tickets.

Sports & Activities

  • Tickets to a championship game
  • Rare baseball cards
  • Personal training services
  • Complete home gym
Procure auction item packages that are great for kids and families, too.

Kids & Family

  • Class pizza party
  • Custom-built treehouse
  • Professional family photos
  • Disney World adventure
Auction off items like a maid for a week to make your donors' lives easier.

 Services & Community

  • Maid services for a year
  • Total makeover
  • Chauffeur for a week
  • Local business tour
Food and drink items are great packages to auction off.

 Food & Drink

  • Private cooking lessons
  • Wine or beer tasting
  • Cocktail basket
  • Dinner with a celebrity

Honing Your Charity Auction

Tip #9: Follow Charity Auction Best Practices

Treat Items as the Stars

It’s important to show off your auction items as much as possible during your event.

Being able to view your auction items in person will make them more tangible and help guests see their full value, resulting in more bids.

The way you display your items will vary depending on which type of auction you host, but no matter what, make sure that guests can see all items clearly.

Choose the Order Wisely

To maximize bids, your organization must be strategic about the order in which you auction off your items.

If you auction off the most popular sellers too soon in your live auction, many guests will leave before the bidding has closed.

Featuring the biggest sellers 3/4 of the way through your auction will maintain interest without making guests wait too long for what they came for.

Emphasize the Cause

Emphasizing philanthropy at your auction will help your organization receive more bids.

When guests are reminded that they’re at a charity auction, it puts it into their minds that it’s OK to spend money, since it’s going to a good cause!

On your event site and at your auction, introduce supporters to your organization and tell them specifically how you plan to use the auction proceeds.

Serve Dinner During the Auction

If you serve dinner before your live or silent auction, you run the risk that people will get tired and leave before the bidding even starts.

Make sure guests are fresh and ready to bid by serving dinner during your auction instead.

When people can wine, dine, and socialize all while enjoying the auction, they’ll be much more entertained and engaged.

Pre-Register Credit Cards

The checkout process can be one of the biggest headaches of your auction if you don’t plan ahead.

Make sure that checkout is as easy and efficient as possible by pre-registering guests’ credit cards.

Leading up to the event, encourage your guests to register their cards on your auction site. For those who don’t register in advance, you should swipe their cards at registration.

Use Software

Make your auction planning and execution run a little more smoothly by using auction software.

Whether you’re hosting a silent auction, a live auction, an online charity auction, or some combination of the three, auction software can better your event in myriad ways.

For more detailed information on how auction software can help, click here!

Tip #10: Keep Your Auction Organized

During Check-In

  • Enlist the help of robust auction software.

    Auction software will simplify and streamline many logistics to help your organization stay organized throughout the auction planning process.

  • Assign seats in advance.

    If guests will be sitting at tables, you'll want to assign seats in advance. Your software makes it easy to create seating charts and match guests with their seats.

  • Assign bid numbers.

    If you're using auction software to help run your auction, you can automatically assign bidders numbers in the platform. Giving out numbers is as simple as consulting your software.

  • Pre-register credit cards.

    Encourage guests to pre-register their credit cards on your auction site or at check-in. Doing so will expedite the checkout process significantly, since payment info is linked to all other event data.

  • Have volunteers in place.

    Volunteers should be ready to check guests in as they arrive. Depending on the format of your auction, they'll either assign guests numbers or get them set up with mobile bidding.

During Check-Out

  • Have guests check themselves out.

    If guests have pre-registered their credit cards, check out should be easy as pie. Since their cards are recorded in the platform, attendees will automatically be charged if they win an item.

  • Have a physical checkout set up.

    Even if you're using software, you'll still need to have a physical check-out set up for guests who wish to pay by cash or check. Make sure you have enough volunteers on hand to help.

  • Create an easy match-up system.

    You'll need some way to verify winners' payments and match them with their items. Guests paying through the mobile bidding platform will automatically receive receipts, making checkout simple.

  • Designate a separate area for pick-up.

    Set up a separate line where winners can pick up their items after they've paid. You should have plenty of volunteers ready at pick-up to match up items and winners and retrieve those items.

  • Record winner data.

    For future reference, you should have the winner's name and winning bid amount recorded for each item. If using mobile bidding software, this information will automatically be recorded.

Tip #11: Maximize Auction Revenue

Make a Live Appeal

When making a live appeal, your emcee or auctioneer will ask guests for donations to help your organization reach a fundraising goal by the end of the night.

Guests can make gifts through your mobile bidding software or a text-to-give service.

As guests are submitting their gifts, display a fundraising thermometer so they can keep track of how close they are to reaching the goal!

Set Up a Donation Booth

A donation booth provides guests with a donation opportunity in case they don’t walk home with an item (or in case they just want to give more!).

When you set up a booth, guests who want to donate can do so quickly and conveniently instead of having to wait in a long line at checkout.

If you’re using mobile bidding software, guests can make gifts right from their phones, so there’s no need to set up a booth.

Hold a Raffle

Hosting a raffle can be an excellent way for your organization to supplement the money you raise at your auction.

Take one of the items you’ve received and turn it into a raffle prize. You can sell tickets on your event site, through your mobile bidding software, and/or at a booth during the event.

Just keep in mind that raffle regulations vary by jurisdiction, so check with your local authorities to make sure you’re complying with the rules.

Seek Out Corporate Sponsors

Corporate sponsors can help you increase your auction ROI by helping your organization fund and market the event. Many will even donate auction prizes.

In return, the business will receive additional advertising from your event marketing materials and the reputation boost that comes with being associated with a good cause.

For the best chance of finding corporate sponsors, see if you can leverage any of your staffs’, board members’, or donors’ professional relationships.

Charge an Admission Price

Since not all of your attendees will walk home winners, nevertheless place bids, your organization might consider charging an admission price.

Many event planning software platforms have ticketing tools that will allow guests to purchase ticket packages and sponsorships online.

You can set multiple ticket packages (for example, individuals, couples, and VIP) and sponsorships to provide guests with more flexibility.

Sell Ads in Your Auction Catalog

When your team is out soliciting auction items, have them provide donors with the option of buying an ad in your auction catalog. Many businesses will jump on the opportunity for additional advertising!

If you’re creating a catalog online by using an auction site, you can feature sponsors’ logos directly on the homepage.

If you’re printing a physical catalog, make sure to leave the most prominent spots for your biggest sponsors!

Tip #12: Check Out BidPal

Event Sites

Generate a site branded to your event. Promote your items for silent and live auctions, open up bidding for online charity auctions, sell tickets, take standard donations, pre-register guests, and more.

Mobile Bidding

Mobile bidding conveniently allows guests to browse items and bid from their phones, leading to a more profitable event. It also eliminates the need for a complicated checkout process.

Scoreboards and Thermometers

Boost bidding by featuring auction items on your scoreboard, and motivate guests to meet the goal during your live appeal with thermometers.

Item and Package Management

Centrally record all data about each of your items for straightforward tracking throughout the planning process. Group items into packages and auto-generate item numbers.

RSVP Management

All RSVPs, ticket sales, and attendee data submitted through your auction site are automatically tracked in the software. Accommodate everyone with easy seating and table arrangements.

Reporting & Analytics

Run a myriad of reports on your guests’ habits, your item performance, and the overall health of your event to make next year even better!

Contact Us

We’re here to help and will get back to you asap.

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